Job Responsibilities :
- Organize and manage the chairperson’s tight schedule, including important meetings, executive meetings, and other events.
- Ensure that the chairperson always has a good understanding of their agenda.
- Handle written and electronic communications on behalf of the chairperson, including letters, emails, and important business messages.
- Provide initial responses to some communications and develop more detailed responses.
- Provide information, reports, and analysis necessary to support the chairperson’s decision-making process.
- Manage all aspects of chairperson business travel, including airline ticket bookings, accommodations, and transportation.
- Arrange efficient itineraries and ensure chairperson comfort.
- Organize and conduct internal and external meetings, and provide necessary materials and presentations.
- Communicate with external parties, including business partners, customers, and other associates, on behalf of the chairperson.
- Build and maintain positive relationships with external stakeholders.
- Maintain a high level of confidentiality regarding important information and decisions.
- Manage special projects that may be assigned by the chairperson.
- Ensure that the projects run according to the plans and schedules set.
- Proficient in software and office tools necessary to handle administrative and schedule management tasks.
Requirements:
- Bachelor’s degree in a relevant field, such as business administration, secretary, law, or a related discipline.
- Previous experience minimum 3 years as an executive assistant, personal assistant, or Secretary.
- Familiarity with the responsibilities associated with supporting high-level executives.
- Excellent written and verbal communication skills in English language is a must.
- Strong organizational and multitasking abilities to manage the chairperson’s schedule and various tasks efficiently.
- Proficient in using standard office software (Microsoft Office, email, calendar management, etc.).
- Ability to work collaboratively with other members of the organization and support the chairperson’s leadership initiatives.
- Already in Bali is more preferable.
- Can join immediately is preferable.
This job is Expired
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