Personal Assistant to Chairperson Featured

Job Responsibilities :

• Organize and manage the chairperson’s tight schedule, including important meetings, executive meetings, and other events.
• Ensure that the chairperson always has a good understanding of their agenda.
• Handle written and electronic communications on behalf of the chairperson, including letters, emails, and important business messages.
• Provide initial responses to some communications and develop more detailed responses.
• Provide information, reports, and analysis necessary to support the chairperson’s decision-making process.
• Manage all aspects of chairperson business travel, including airline ticket bookings, accommodations, and transportation.
• Arrange efficient itineraries and ensure chairperson comfort.
• Organize and conduct internal and external meetings, and provide necessary materials and presentations.
• Communicate with external parties, including business partners, customers, and other associates, on behalf of the chairperson.
• Build and maintain positive relationships with external stakeholders.
• Maintain a high level of confidentiality regarding important information and decisions.
• Manage special projects that may be assigned by the chairperson.
• Ensure that the projects run according to the plans and schedules set.
• Proficient in software and office tools necessary to handle administrative and schedule management tasks.

Requirements:

• Bachelor’s degree in a relevant field, such as business administration, secretary, law, or a related discipline.
• Previous experience minimum 3 years as an executive assistant, personal assistant, or Secretary.
• Familiarity with the responsibilities associated with supporting high-level executives.
• Excellent written and verbal communication skills in English language is a must.
• Strong organizational and multitasking abilities to manage the chairperson’s schedule and various tasks efficiently.
• Proficient in using standard office software (Microsoft Office, email, calendar management, etc.).
• Ability to work collaboratively with other members of the organization and support the chairperson’s leadership initiatives.
• Already in Bali is more preferable.
• Can join immediately is preferable.